How Much Is the Deposit?
- A 20 to 30% deposit is required to make a reservation.
- Your quote shows the exact payment schedule, with the balance due before your trip date.
charter
Madison Charter Bus Prices
Charter
For special deals, call us! Call (608) 514-9970
Get Instant Pricing & Availability in 30 Seconds
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- 30 sec.to see online pricing and availability, with no account needed
- Great dealson every bus size, plus special deals when you call us
- Same dayrentals for last-minute plans in Madison
- Up to 56passengers on one charter bus, plus minibuses and vans
How To Get Your Quote
How to Get Madison Charter Bus Prices in 30 Seconds
It just got easier to see live availability and Madison charter bus prices: simply enter your pickup city, travel date, and passenger count into our 30-second quote tool with no account needed! You'll instantly compare photos, packages, and prices from one of the largest networks of independent bus companies on your screen—and get a copy sent straight to your text and email.
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Fill Out One Quick Form
Enter your pickup city, date, passenger count and hours in the bar right below, then finish the quick form. It takes under 30 seconds, there's no account to create, and your pricing comes by text and email too.
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Compare Buses & Prices
See available buses, interior pictures, rental packages and online prices for your trip side by side, from bus companies serving Madison, without calling company after company.
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Book Online & Get a Confirmation Call
Book with a deposit through the national booking company, and you'll see your full payment schedule before you pay. You get an instant booking confirmation, and its confirmation team calls to go over your whole itinerary.
For the best deals, call us! Call (608) 514-9970
Our Pricing & Rates
Madison Charter Bus Rental Pricing
| Type of Vehicle | Cost Per Hour (Weekdays)* | Cost Per Hour (Weekends)* | Cost Per Day* | Cost Per Mile* |
|---|---|---|---|---|
| 56 Passenger Charter Bus | $205–$385+ | $225–$410+ | $1,650–$2,950+ | $6.20–$8.95+ |
| 35 Passenger Minibus | $225–$370+ | $255–$385+ | $1,815–$2,415+ | $6.20–$8.95+ |
| 30 Passenger Minibus | $205–$365+ | $240–$380+ | $1,670–$2,335+ | $5.90–$8.60+ |
| 28 Passenger Minibus | $190–$355+ | $220–$370+ | $1,540–$2,255+ | $5.65–$8.25+ |
| 25 Passenger Minibus | $190–$350+ | $195–$365+ | $1,420–$2,180+ | $5.40–$7.90+ |
| 20 Passenger Minibus | $190–$340+ | $190–$355+ | $1,300–$2,080+ | $5.15–$7.50+ |
| 18 Passenger Minibus | $190–$330+ | $190–$350+ | $1,210–$1,990+ | $5.00–$7.25+ |
| 15 Passenger Minibus | $180–$310+ | $180–$330+ | $1,150–$1,880+ | $4.75–$6.95+ |
| 15-50 Passenger Party Bus | $248–$426+ | $265–$460+ | $1,827–$2,954+ | $6.75–$9.95+ |
| Sprinter Van with Driver | $190–$373+ | $218–$466+ | $1,395–$2,848+ | $5.00–$6.95+ |
*Rates shown are general estimates from one of the largest networks of independent bus companies serving Madison. Your exact price depends on your travel date, trip length, and the bus you pick—and you can see it in under 30 seconds on your online quote, with no account needed! Standard hourly minimums are typically 2 hours Monday through Wednesday (or earlier in the day), 3+ hours after 5 p.m. on Fridays and Saturdays, and up to 5 hours on peak dates. Don't need that much time? Just call us at (608) 514-9970 any day of the year—we can often set up less time, a one-way transfer, a split-time shuttle, or a custom package built around YOUR schedule!
Book Ahead
Peak Madison Dates: When Prices and Minimums Go Up
On high-demand Madison dates—like spring prom weekends in late April and May, UW–Madison graduation at the Kohl Center, or Badgers football Saturdays at Camp Randall Stadium—rates and hourly minimums go up fast. Because we connect you with a massive network of independent operators rather than one single fleet, booking early helps you lock in better deals before local buses sell out!
| Peak Date | Date or Season |
|---|---|
| Wisconsin Badgers Football Home Games | Nov 7 & Nov 27, 2026 |
| Wisconsin Badgers Men's Basketball Home Games | November 2, 2026 – March 3, 2027 |
| Milwaukee Bucks Home Games | October 31, 2026 – April 8, 2027 |
| Summerfest | June 24–26, July 1–3 & July 8–10, 2027 |
| Wisconsin State Fair | August 5–15, 2027 |
| Dane County Fair | July 15–18, 2027 |
| EAA AirVenture Oshkosh | July 26 – August 1, 2027 |
| Taste of Madison | September 4–5, 2027 |
| Prom season | April–May 2027 |
| Homecoming season | September–October 2026 |
Event dates can change, so check yours before you book.
Before You Book
What's Included in Madison Charter Bus Prices?
The group transportation quote you receive includes your private vehicle and a driver's time with zero hidden fees! Outside trip expenses like toll roads, oversized stadium parking passes, and overnight hotel rooms for your driver on multi-day trips are paid separately so there are never any last-minute surprises.
What's Included in Your Price
- Your bus and its driver
- Your driver's gratuity
- Use of the bus for the hours or miles you book
- Unlimited stops during your booked time
- An instant booking confirmation, then a call from the confirmation team to verify your itinerary
- Your driver's contact information before your trip date
Extra Costs: Tolls, Parking, Tax & Driver Hotel
- Tolls and parking
- The driver's hotel room each night of an overnight trip, which you book
- A second driver, when your itinerary needs one
- Overtime past your booked hours, billed by the hour
- Extra charges if your final drop-off isn't near your pickup
- Changes to your date, time or route, which may cost more
Charter Bus Fees to Avoid
- No smoking: violations bring a fine.
- A surcharge applies for vomit incidents.
- Your group pays for any damage it causes.
Know Before You Pay
A Note on Payment Terms for Madison Bus Rentals
When you find the bus you love, you'll book and pay a deposit right online through the national booking platform to lock in your vehicle and date! Your remaining trip balance is due before departure, and our dedicated confirmation department will call you directly to verify every pickup, drop-off, and stop on your itinerary.
How Can I Pay?
- All major credit cards are accepted, including Visa, Mastercard, American Express and Discover.
- Corporate or custom billing is set up by phone with the booking company.
Can I Cancel and Get a Refund?
- Cancellations and refunds follow the national booking company's terms, which you'll see before you book.
- Read them before you pay, and call us with any question first.
What If My Plans Change or Run Over?
- Your booked hours are the minimum you pay, so book enough time for your event.
- Overtime is billed by the hour, and only if the bus is free to stay.
- Date, time and route changes aren't guaranteed. You can upgrade to a bigger bus if one is available, but downgrades aren't allowed.
What Affects Your Price
6 Factors That Affect Madison Charter Bus Prices
You never have to settle for one local company's fixed rates when you compare options on Charter
Factor 1: The Type of Bus
Ready to compare TONS of bus types in one search? A 56-passenger charter bus or 15- to 50-passenger party bus costs more than a compact 20-passenger minibus or sprinter van.
Factor 2: Your Trip's Length and Mileage
In general, short local trips around the Capitol Square or State Street are billed by the hour with a standard 2- to 5-hour windows. For long-distance bus rentals out to Milwaukee or Chicago along I-94, you'll be quoted by the day or total mileage.
Factor 3: Peak Season and Holiday Demand
Bringing your group to a Badgers tailgate off Regent Street, the Dane County Farmers' Market, or the Great Taste of the Midwest at Olin Park? Spring, summer, and fall football weekends see the highest demand across Madison, which pushes rates and hourly minimums up! If your travel dates fall during April, May, June, or October, we recommend locking in your reservation at least one to three months early. Even during peak season, our statewide network gives you MORE options so you aren't stuck paying one single company's surge price!
Factor 4: Your Starting City
With so many buses serving Madison, the cities around it, and all of Wisconsin, starting in hubs like Middleton, Sun Prairie, or Fitchburg keeps deadhead mileage low! If your pickup is in a smaller rural town, a slight fee covers the time it takes the bus to reach your group.
Factor 5: The Travel Fees on Your Route
Charter
Factor 6: Weekday vs. Weekend Travel
From Friday night wedding shuttles near Lake Mendota to Saturday sporting event trips, weekend rentals usually have higher hourly rates and a 3- to 5-hour windows. If your schedule is flexible, booking your school field trip to the Henry Vilas Zoo or a corporate shuttle on a Monday through Thursday can score you lower rates and shorter minimums! Call the team 365 days a year to ask about weekday discounts and custom below-minimum deals.
Ways to Save
Top 5 Ways to Save on Your Madison Charter Bus Rental
Ride on a weekday. Weekday hourly rates in the table start below weekend rates for most buses, and Sunday through Thursday typically run the lowest rates.
Fill the seats you pay for. A bigger bus costs more per hour but less per person: a full 56-passenger charter bus starts under $4 per person, per hour.
Book early. Booking early gives you the widest choice of buses for your date.
Keep your pickups together. Every extra pickup adds time on the clock, so one meeting spot keeps the hours, and the price, down.
Ask about less time. Standard minimums apply, but call us at (608) 514-9970 and we can often set up less time, a one-way, split time or a custom package.
Sample Trips
Examples of Madison Charter Bus Quotes
Below are sample quotes to help you plan your trip.
Example #1: Executive Team to MSN
A Madison-based financial services firm is sending its 12-person executive team to Dane County Regional Airport (MSN) for an 8:00 AM Monday departure to a conference. The team is scattered across Fitchburg and Sun Prairie, and juggling rideshares for a dozen people with luggage in construction traffic is not a realistic plan. The company decided to find and book a Madison airport transportation shuttle bus through Charter
- Itinerary
- 5:30 AM pickup in Fitchburg, 6:00 AM second stop in Sun Prairie, 7:00 AM drop-off at MSN
- Vehicle
- Sprinter van with driver
- Booked time
- 2 hours (the weekday minimum)
- Rate
- $190–$373 an hour (weekday) × 2 hours
- Paid separately
- Tolls and parking
$380–$746about $32–$62 per person
Example #2: Kohl Center Concert Night
A group of 35 friends from Fitchburg is heading to a sold-out show at Kohl Center. The roads back into Madison after a late concert are not something anyone wants to navigate. The group decided to find and book a Madison concert charter bus rental through Charter
- Itinerary
- 5:30 PM pickup in Fitchburg, 6:30 PM arrival at Kohl Center, 11:30 PM post-show return to Fitchburg
- Vehicle
- 35-passenger minibus
- Booked time
- 6 hours on a Saturday evening
- Rate
- $255–$385 an hour (weekend) × 6 hours
- Paid separately
- Tolls and parking
$1,530–$2,310about $44–$66 per person
Example #3: Milwaukee Day Trip
A Madison tech company is rewarding its 40-person sales team with a day trip to Milwaukee. Rather than splitting into a caravan of rental cars for a Friday day trip, the company decided to find and book a Madison corporate charter bus rental through Charter
- Itinerary
- 6:30 AM pickup at the company's downtown Madison office, 9:00 AM arrival at Milwaukee, 4:30 PM departure, 7:00 PM return to Madison
- Vehicle
- 56-passenger charter bus
- Booked time
- About 12 hours (full day)
- Rate
- Full-day rate, $1,650–$2,950
- Paid separately
- Tolls and parking
$1,650–$2,950about $41–$74 per person
Example #4: Northern Illinois Huskies Game Day
A group of 25 Northern Illinois Huskies season ticket holders from Sun Prairie wants to make a home game at Huskie Stadium into a proper tailgate without losing anyone to parking nightmares or a midnight rideshare shortage. They decided to find and book a Madison sporting event party bus rental through Charter
- Itinerary
- 11:00 AM pickup in Sun Prairie, 12:30 PM arrival at Huskie Stadium, 5:30 PM post-game pickup and return to Sun Prairie
- Vehicle
- 25-passenger party bus
- Booked time
- About 6.5 hours on a Sunday
- Rate
- $248–$460 an hour (weekday low to weekend high) × 6.5 hours
- Paid separately
- Tolls and parking
$1,612–$2,990about $64–$120 per person
Frequently Asked Questions About Madison Charter Bus Prices
Not sure what you need? Let us help! Just call us at (608) 514-9970, every single day of the year.
Contact usHow can I get a Madison charter bus quote without creating an account?
Getting your personalized price takes less than 30 seconds! Just enter your travel date, pickup location, destination, and estimated headcount into our quick online form—no account needed and zero obligation to book. You'll immediately see available party buses, minibuses, and charter buses with interior photos and side-by-side pricing right on your screen. Plus, we'll send your quotes by text and email so you can easily share them with your group!
Does Charterbusservicesmadison.com own the buses in Madison?
No, and that's the whole point! Because we're a comparison website and not a single local bus company, you're never stuck with whatever one fleet happens to have parked in its lot on your date.
What packages and bus sizes can I compare for my Madison trip?
Through one of the largest networks of independent bus companies in Wisconsin, you can book hourly, one-way, round-trip, multi-stop, and multi-day packages through one of America's largest national booking platforms! Compare 11- to 14-passenger sprinter vans, 15- to 35-passenger minibuses (including 15-passenger, 25-passenger, and 35-passenger minibuses), 15- to 50-passenger party buses, and full-size 56-passenger motorcoaches. Whether you need a quick airport shuttle to Dane County Regional Airport (MSN) or 10+ buses for a convention, there is a ride ready for you. You can even book a same-day bus rental when last-minute plans pop up!
Book With Charter
Get Madison Charter Bus Prices Now!
Keeping your whole group together in Madison has never been faster, easier, or more affordable! Fill out one quick form right now to compare live bus photos, amenities, and prices in under 30 seconds—with no account needed. Or, call our 365-day live support team anytime to unlock custom packages, below-minimum deals, and stress-free group transportation!